EEOC export

Prepare an EEOC-style CSV with privacy suppression for small groups.

Use the EEOC-style export to summarize voluntary demographic responses by EEO-1 job category, gender, and race or ethnicity.

This file is a preparation aid. It is not an official EEO-1 filing, and InsightHire does not determine whether the data or categories meet your legal obligations.

Before you begin

1. Confirm that your organization has the DEI & Compliance package.
2. Enable voluntary demographic collection.
3. Assign an EEO-1 job category to every position you expect to include.
4. Ask legal or compliance to review the category mapping.
5. Confirm that enough candidates responded to support useful aggregate reporting.

Sparse response data may produce an empty or heavily suppressed file.

Assign job categories

1. Open the compliance settings in InsightHire.
2. Find EEO-1 job categories.
3. Review each relevant position.
4. Select the category approved by your legal or compliance team.
5. Save the assignments.

Available categories include executive or senior officials, first- or mid-level officials, professionals, technicians, sales workers, office or clerical workers, craft workers, operators, laborers, and service workers.

Positions without an assignment may be grouped as Unspecified.

Download the export

1. Open the compliance reporting area.
2. Find the EEOC export.
3. Review the reporting scope shown on the page.
4. Select Download.
5. Save the CSV in an access-controlled location.

A CSV is a spreadsheet-compatible text file. The export includes aggregate groups rather than a filing-ready government form.

Understand small-group suppression

Groups with fewer than five responses are omitted from the export. The analytics screen may display a dash for the same suppressed groups.

Suppression reduces the chance of identifying a person from a small category. It can also make totals appear lower than the underlying applicant count, so document it when reconciling results.

Validate before use

1. Compare the totals with your HR system and other approved records.
2. Confirm every position has the correct EEO-1 category.
3. Review response rates and note that participation is voluntary.
4. Check whether suppressed groups explain differences in totals.
5. Have legal or compliance review the file before it is used for reporting or filing.

Related

• Demographics
• OFCCP export
• Adverse impact testing
• GDPR and data export