Roles & permissions

Understand team roles and give people the access they need.

Your role controls which hiring work and settings you can access. Position access may narrow that further.

Choose the right role

• Owner: manages the organization, team, settings, billing, positions, and candidates.
• Admin: manages the team and most organization settings as well as hiring work.
• Recruiter: runs assigned hiring work, including positions, candidates, invitations, messages, and stage changes.
• Hiring Manager: reviews candidates for assigned positions and provides feedback.
• Member: has limited viewing and account access.

The exact controls shown can vary by organization.

Invite a team member

1. Open Settings.
2. Open Team.
3. Select Invite.
4. Enter the person's details.
5. Choose the least-permissive role that still lets the person complete their work.
6. Send the invitation.

An administrator can change the role later.

Give access to a position

1. Open Positions and select the role.
2. Open the hiring team settings.
3. Assign the recruiter and hiring managers who should work on the role.
4. Save the position.
5. Ask one assigned team member to confirm that the position and candidates are visible.

Draft or restricted positions may be visible only to their assigned hiring team and administrators.

If someone cannot see a tool

1. Confirm that their role allows the task.
2. Confirm that they are assigned to the position.
3. Check whether the tool is optional for your organization.
4. Ask an organization administrator for help if the page or control is still absent.

Optional tools can include custom pipelines, tasks, structured interview scorecards, culture scoring, blind review, advanced reporting, and the talent network. Having the right role does not guarantee that an optional tool is available.

Next, create your first position.