Live interviews

Schedule live interviews, Microsoft and Google calendar integration, candidate scheduled interviews, templates, and question categories.

Live interviews in InsightHire cover synchronous panels — phone, video, on-site — scheduled after async journey evidence. They complement async video nodes with calendar-backed meetings, interviewer assignments, and (when enabled) structured scorecards.

Key routes

Action	Path
Interview sessions list	`/dashboard/interviews`
Create interview	`/dashboard/interviews/create`
Interview templates	`/dashboard/interviews/templates`
Edit template	`/dashboard/interviews/templates/edit/[id]`
Interview questions	`/dashboard/interviews/questions`
Question categories	`/dashboard/interviews/question-categories`
Submit scorecard	`/dashboard/interviews/[id]/scorecard`
Interview analytics	`/dashboard/analytics/interviews`
Position schedule tab	`/dashboard/positions/[id]?tab=schedule`

Scheduling interviews

Schedule from multiple entry points:

Entry point	Use case
Position pipeline	Select candidate → Schedule interview
Candidate profile	Schedule modal on candidate detail
Review queue / journey report	Advance to interview stage, then schedule
`/dashboard/interviews/create`	Ad-hoc interview creation

The Schedule Interview modal captures:

Field	Notes
Title	e.g. "Technical round — [Candidate]"
Date & time	Timezone-aware
Duration	Default 30–60 minutes
Interviewers	Team members receive calendar invites
Location type	In-person, phone, custom URL, Teams, Google Meet
Notes	Shown to interviewers and optionally candidate

Microsoft Teams and Google Meet

When scheduling, select Microsoft Teams or Google Meet as location type:

Connected calendar — InsightHire auto-creates the meeting link and sends calendar invites to interviewers and candidate
Not connected — InsightHire sends .ics email invites without auto-generated video links; connect calendars under Settings → Integrations

Calendar capability checks:

calendar.capabilities → microsoft.connected / google.connected

Connect Microsoft 365 or Google Workspace in Settings → Integrations before relying on auto-generated links.

Candidate calendar experience

Candidates receive email invites with calendar attachments. They can view upcoming interviews on their candidate portal. Recruiters see the same events on:

Position → Schedule tab (?tab=schedule)
Upcoming interviews rail on the position pipeline tab
Candidate profile → Scheduled interviews section

Rescheduling updates all parties when calendar integration is active.

Interview templates

Dashboard → Interviews → Templates (/dashboard/interviews/templates) manages reusable interview configurations:

Template field	Purpose
Name & category	Organize by role type or stage
Difficulty	1–5 guidance for interviewers
Questions	Ordered list from question library
Default duration	Pre-fills schedule modal

Actions:

Clone — duplicate and customize
Search — filter template list by name
Edit — /dashboard/interviews/templates/edit/[id]

Templates speed scheduling but do not lock question content — interviewers can adjust per candidate.

Question library (live interviews)

Two related surfaces:

Surface	Path	Purpose
Interview questions	`/dashboard/interviews/questions`	Questions scoped to live interview templates
Org question library	`/dashboard/questions`	Shared library for async video and assessments

Pull questions into templates by category, difficulty, and tags.

Question categories

Dashboard → Interviews → Question Categories (/dashboard/interviews/question-categories) lists standard categories:

Behavioral
Technical
Situational
Leadership
Culture fit
And others with icon, color, and question counts

Categories are universal concepts across organizations — you create custom questions within any category rather than inventing new category taxonomies.

Use categories to:

Filter the question library when building templates
Report on interview coverage (are we asking behavioral + technical every loop?)
Align with structured interview kits (flag: structured_interviews)

Interview sessions list

/dashboard/interviews shows interview sessions with status filters:

Status	Meaning
`NOT_STARTED`	Scheduled, awaiting start time
`IN_PROGRESS`	Active window
`COMPLETED`	Finished — scorecards may be pending
`ABANDONED`	No-show or cancelled

Each row links to session detail and scorecard when assigned.

Structured feedback (flag: `structured_interviews`)

When the Structured Interviews grant is enabled, live interviews attach interview kits and scorecards. See Structured interviews for kits, panel feedback matrix, and enforcement settings.

Without the flag, interviews still schedule and store notes; scorecard workflows are hidden.

Reports

Completed interview evidence appears on:

/dashboard/interview-reports/[candidateId]
/dashboard/reports/[journeyId]/[candidateId]/interview/[interviewId]
Journey report panel feedback section (when scorecards exist)

Best practices

Connect one calendar provider per org before high-volume scheduling season
Build 2–3 templates per role family (screen, technical, final)
Use Schedule tab on the position for day-of coordination
Assign interview kits before panels when structured interviews are enabled
Confirm candidate timezone in the modal — avoids no-shows

Structured interviews — scorecards and feedback enforcement
Position management — upcoming interviews rail
Questions & scoring — async video rubrics

Live interviews

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