Live interviews

Schedule a live interview and keep the candidate and panel prepared.

A live interview is a scheduled conversation by phone, video, or in person. Use it after reviewing the candidate's earlier screening evidence.

Before you schedule

• Confirm the interview's purpose and length.
• Choose the interviewers.
• Agree on the job-related areas each person will cover.
• Connect your organization's calendar if you need automatic meeting links and calendar updates.

Calendar connection options vary by organization.

Schedule the interview

1. Open the candidate from the position's Pipeline, the candidate profile, or Review.
2. Select Schedule interview.
3. Enter a clear title.
4. Choose the date, time, timezone, and duration.
5. Add the interviewers.
6. Choose phone, in-person, or an available video meeting option.
7. Add preparation notes that are appropriate for the candidate and panel.
8. Review the details and send the invitation.

When a supported calendar is connected, InsightHire can create the meeting and calendar invitations. Without a connected calendar, confirm the meeting details and video link before sending.

Prepare the panel

1. Open the candidate's earlier evidence.
2. Choose questions that measure the role's requirements.
3. Assign topics so interviewers do not repeat the same questions.
4. Share the interview plan and any available template.
5. Remind interviewers to record evidence before the group debrief.

Reusable interview templates and question categories may be available under Interviews.

Reschedule or cancel

1. Open the scheduled interview from the position's Schedule tab or the candidate profile.
2. Update the date, time, location, or status.
3. Save the change.
4. Confirm that the candidate and interviewers received the update.

If calendar updates are not automatic for your organization, contact everyone directly.

Collect feedback

After the interview:

1. Ask each interviewer to record notes and a recommendation before discussing the candidate with others.
2. Review the evidence together.
3. Record the candidate's next stage.
4. Follow up on any missing feedback.

Structured scorecards are optional. If they are available, follow Run structured interviews. Without them, scheduling and interview notes can still be used.

For candidate stage changes, see Review and move candidates forward.